Okava

Title Deed Digitisation

Protect What You Own.
Digitise Your Title Deed.

Zimbabwe is replacing paper title deeds with secure, digitally verified records. Okava’s network of regulated legal firms handles the whole process for you — document review, submission to the Deeds Registry, and your digitised deed stored safely in your account.

A national programme

Governing instrument
Deeds Registries Regulations, 2025Statutory Instrument 76 of 2025
Compliance period
24 months to submit your deed for validation and re-issuance
Handled by
Zimbabwe regulated and licensed legal firms

A paper deed in a drawer is no longer enough property ownership proof.

Under the Title Deeds Validation and Digitisation Programme, property owners are required to present their original paper title deeds for validation and verification. Once verified, a new digitised title deed is issued through the Deeds Registry as part of the Government’s national digitisation initiative.

Regulated Firms

Licensed Zimbabwean conveyancers.

You choose yours.

Why the Programme Exists

The Government's four stated aims for digitising the national land registry.

Reduce Deed Fraud

Digitised records help prevent forged and duplicated paper deeds that can put property ownership at risk.

Secure Ownership Records

Strengthen the security and integrity of the official records that confirm and protect your property ownership.

A Modern Land Registry

Support a modern, efficient and reliable digital land registry that makes property records easier to manage.

Simpler Transactions

Make future property transactions easier by simplifying ownership checks and making verification more straightforward.

How It Works

Six steps from starting your application to a digitised deed in your account.

  1. Applicant

    1

    Tell us whether the deed is registered to an individual, a company or a trust, and confirm the authority you are applying under.

  2. Property Details

    2

    Choose the property's location and give the title deed number. The local authority is derived for you, so there is nothing to look up.

  3. Owner Details

    3

    The registered owner's name, ID or passport number, date of birth, nationality and contact details.

  4. Documents

    4

    Upload your title deed, fingerprint form and rates clearance certificate — plus proof of authority if you are acting for someone else.

  5. Review & Pay

    5

    Check everything before you commit, then pay securely. One fee, charged once, at the point you submit.

  6. ID Verification

    6

    A guided identity check once your order is confirmed. Already verified with Okava? You will not be asked twice.

What You’ll Need

Gather these before you start. The list is short on purpose.

Title Deed — all pages

Clear colour scans or photographs of every page, with nothing cut off. Keep your original deed safely with you.

Fingerprint Form

A completed fingerprint form for the registered owner, with all required details and fingerprints clearly captured.

Rates Clearance Certificate

A current certificate from your local authority. Your appointed firm can obtain this for you for an additional fee.

Special Power of Attorney, or Company/Trust Resolution

If applicable

Required when someone else applies for you. Individuals need a notarised Special Power of Attorney; companies or trusts need valid authority documents.

No ID copy or passport photograph to upload. Your identity is confirmed by a guided verification check that runs once your order is confirmed — and if you have already verified with Okava for another service, you will not be asked twice.

What’s Included

One fee, charged once, covering the whole process end to end.

  • Professional review by legal experts
  • Submission to deeds office and relevant authorities
  • Secure digital storage in your Okava Vault
  • Track progress in real-time

Title deed digitisation is undertaken exclusively by Zimbabwe regulated and licensed legal firms, ensuring compliance with all applicable legal and regulatory requirements.

Service Fee

$250.00

One-time fee, charged when you submit your application.

Optional: have your appointed firm obtain your Rates Clearance Certificate for you, for $75.00.

Okava Premium members pay a reduced fee.

Who Can Apply?

Who the deed is registered to decides what the application must contain.

Individual

The deed is registered to a person. You may apply as the registered owner, or as someone they have authorised to act for them.

Company

The deed is registered to a registered company. A director or authorised representative applies on the company's behalf, with evidence of that authority.

Trust

The deed is registered to a trust. A trustee, or someone duly authorised to act for the trust, applies with evidence of that authority.

In every case you apply either as the registered owner, or as an authorised representative who can produce evidence of that authority. You declare which at the start, and evidence it in the documents step.

Frequently Asked Questions

Put Your Title Deed on Record

The compliance window runs for 24 months, and the queue at the Deeds Registry will not get shorter. Submit your deed online, from wherever you are, and let a regulated legal firm take it from there.

Talk to Our Team